Important: To use this feature, you must have a Workspace Business Starter subscription or a personal Gmail account. If you have another Workspace subscription or Google AI plan, you can use the "Help me schedule" feature in Gmail. Learn how to suggest times to meet with Gemini in Gmail.
To schedule meetings, you can send your available times in a Gmail message. After the recipient selects a time, Gmail:
- Automatically creates the meeting and adds it to your calendar.
- Sends a confirmation email with the meeting details.
Learn about scheduling meetings
- You can use this for 1:1 meetings. If your email has multiple recipients, only the first person who books can join the event.
- You must add additional participants separately.
- When you offer time slots you're available to meet, others can book them for 30 days through the booking page.
- By default, Calendar sets the meeting's permissions to "See guest list." You can modify guest permissions after the recipient confirms the event.
- The proposed times in the Gmail message are shown in the event creator's timezone. The proposed times in the recipient’s Gmail message are shown in their timezone.
- Once created, the event shows on Calendar in the local timezone. Confirmation emails with event details show in the participant's timezone.
- You can only schedule meeting times on your primary calendar.
Insert your availability in a Gmail message
- On your computer, go to Gmail.
- Create or reply to an email.
- At the bottom of your message, click Set up a time to meet
Propose times you're free.
- Tip: If you can’t find "Set up a time to meet," at the bottom of the message, click More options
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- Tip: If you can’t find "Set up a time to meet," at the bottom of the message, click More options
- On the right, select the event duration.
- Choose multiple times in the calendar grid. You can select times across different days.
- Click Next.
- Add an event title, description, and conference option.
- Click Add to email
Propose times you're free.
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