As an admin, you control who uses the Gemini app in your organization. The Gemini app can help users supercharge their ideas. With a little help from the Gemini app, users can do things like:
- Brainstorm ideas, develop a plan, or find different ways to get things done.
- Get a quick, easy to understand summary of more complex topics.
- Create first drafts of outlines, emails, blog posts, and much more.
Learn more about the Gemini app.
On this page...
- How to get Gemini for Education
- Compare Gemini offerings
- Gemini Apps feature access by age
- Regulatory compliance
- Gemini activity settings
- Gemini mobile app
- Gemini in Chrome
- Choose who can use the Gemini app
- Turn the Gemini app on or off
- Manage conversation history
How to get Gemini for Education
Gemini for Education is a version of the Gemini app built for the unique needs of the educational community.
The Gemini app includes:
- The Gemini web app at gemini.google.com
- Gemini mobile app on Android and iOS.
- Gemini in Chrome
"Gemini Apps” are also sometimes referred to as the “Gemini app” or “Gemini.” If you have a work or school Google Account, your use of Gemini Apps may be subject to different data handling terms. Learn more about using Gemini Apps with a work or school Google Account.
Who can access the Gemini for Education?
There are 2 ways for Google Workspace for Education customers to use Gemini for Education:
With a qualifying edition of Google Workspace for Education
The Gemini app as a core service with enterprise-grade data protections is available to Google Workspace for Education users of all ages. These users are subject to the Workspace for Education Terms of Service or your offline Workspace agreement, as applicable. Their content is not human reviewed or used for Generative AI model training outside their domain without permission.
With a Google Workspace with Gemini add-on license
Users with a Google Workspace with Gemini add-on license have access to premium models and features in the Gemini app. Learn more about features included in Google Workspace with Gemini. Note: Google Workspace with Gemini is unavailable to users under age 18.
Compare Gemini offerings
|
Gemini Apps as a core service with:
|
Gemini Apps as a core service with Google AI Pro for Education |
|
| Access | Access to features & models with enterprise-grade security & privacy | Expanded access to features & models with enterprise-grade security & privacy |
| User Requirement | ||
|---|---|---|
| Minimum age | All ages*** | 18 or over |
| Models | ||
| Thinking with 3 Pro | Up to 100 prompts / day | Up to 100 prompts / day with prioritized access |
| Fast with 2.5 Flash |
General access | |
| Context Window | ||
| Context size | 32 thousand | 1 million |
| Features | ||
| Audio Overviews | Up to 20 audio overviews / day | |
| Connect to Google Workspace apps | General access | |
| Connect to GitHub & upload code folders | - | General access |
| Deep Research | Up to 5 reports / month using the Fast model | Up to 20 reports / day using Thinking with 3 Pro |
| Image generation & editing with Nano Banana** | Up to 100 images / day | Up to 1,000 images / day |
| Image generation & editing with Nano Banana Pro** | 3 images / day | Up to 100 images / day |
| Scheduled actions | - | Up to 10 active actions at a time |
| Video generation | - | Up to 3 videos / day using Veo 3.1 Fast (preview) |
| Slide generation | Up to 20 presentations / day | - |
| General availability features* | Usage limits subject to the selected model | |
* Tip: There are more features that are not listed above, like Canvas, Gems, and more. These features are generally available to most users. Learn more in the Help Center.
** Image generation & editing is in high demand. Limits may change frequently and will reset daily.
*** Some features are only available to users 18 and over. Learn more about age-based feature access.
Note: Limits are subject to change as required to accommodate capacity constraints.
Gemini feature access by age
Updated as of November 18, 2025.
| Google Workspace for Education users | Under 18 | Over 18 | |
| Models | |||
|---|---|---|---|
| Thinking | Thinking with 2.5 Pro model | Thinking with 3 Pro model | |
| Fast | Fast with 2.5 Flash model | ||
| Features | |||
| Audio Overviews | ✔ | ||
| Canvas | ✔ | ||
| Connect to Google Workspace apps | ✔ | ||
| Connect to GitHub & upload code folders | ✔ | ||
| Deep Research | ✔ | ||
| File upload | ✔ | ||
| Gemini Live | ✔ | ||
| Gems | ✔ | ||
| Image generation & editing | ✔ | ||
| Quizzes | ✔ | ||
| Scheduled actions | ✔ | ||
| Video generation | ✔ | ||
For more details on age-based access, go to Control access to Google services by age.
Regulatory compliance
|
Gemini Apps as a core service with:
|
Gemini Apps as a core service with Google AI Pro for Education |
|
| Support compliance with | ||
| HIPAA | ✔ | ✔ |
| GDPR | ✔ | ✔ |
| SOC 1 | SOC 2 | SOC 3 | ✔ | ✔ |
| ISO / IEC 27001 | ISO 27017 | ISO 27018 | ISO 27701 | ISO 9001 | ISO 42001 | ✔ | ✔ |
| FedRAMP Moderate* | ✔ | ✔ |
| BSI C5:2020 | ✔ | ✔ |
| COPPA | ✔ | ✔ |
| FERPA | ✔ | ✔ |
* Our current FedRAMP submission doesn't include Data Location. We're targeting FedRAMP with Data Location at a later date.
Gemini activity settings
- When you use the Gemini web app or mobile app with your work or school account, conversation history is saved by default for 18 months. Your admin can change the auto-delete setting to delete activity after 3, 18, or 36 months or turn history off altogether.
- When Keep Activity is on, it includes activity from the Gemini web and mobile apps. Clearing your Gemini for Google Workspace history from a Workspace app doesn’t affect information saved to Gemini Apps Activity.
Gemini mobile app
The Gemini mobile app includes:
- Gemini app on Android
- Gemini app on iOS
Gemini mobile app is available by default to users in your organization who have access to Gemini. Currently Google Workspace users are subject to some restrictions when using the mobile app. They can't use:
Notes:
- Android users attempting to use the Gemini mobile app in the Android Work Profile will be redirected to gemini.google.comin their mobile web browser.
Learn more about using Gemini mobile app with a work or school Google Account.
Gemini in Chrome
Gemini in Chrome is available by default to users in your organization with access to the Gemini app. Access to Gemini in Chrome as a core service with enterprise-grade data protections is available with most Google Workspace editions. To use Gemini in Chrome, users must be:
- signed in to Chrome in the US
- over the age of 18 years old
- using English as their default language in Chrome
- using a Windows, macOS, or iOS device.
At this stage Gemini in Chrome does not support the following compliance certifications:
- HIPAA Business Associate Amendment (BAA)
- Gemini in Chrome is automatically blocked for customers who’ve signed a BAA.
- SOC 1, SOC 2, SOC 3
- ISO / IEC 27001, ISO 27017, ISO 27018, ISO 27701, ISO 9001, ISO 42001
- FedRAMP High
- BSI C5:2020
You can use GeminiSettings in Chrome Enterprise to disable Gemini in Chrome while maintaining access to the Gemini web app and Gemini mobile apps.
Choose who can use the Gemini app
By default, the Gemini app is available to all users over age 18 with a license that provides access under your Google Workspace agreement.
You can extend access to all users, regardless of their Google Workspace license:
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
-
In the Admin console, go to Menu
Generative AI > Gemini app.
Important: This setting controls access to gemini.google.com, Gemini mobile apps, and Gemini in Chrome. It has no effect on other AI features in Google Workspace services. -
Click User access.
- Check the box to Allow all users to access the Gemini app, regardless of license.
-
(Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how
Group settings override organizational units. Learn more
-
Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more
Turn the Gemini app on or off
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
-
- Click Service status.
-
To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
-
(Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how
Group settings override organizational units. Learn more
- Click Save.
Changes can take up to 24 hours but typically happen more quickly. Learn more
Manage Gemini conversation history
The Gemini conversation history setting lets you manage whether Gemini conversations are saved and for how long before they’re automatically deleted.
When Gemini conversation history is on or off, chats are used as described in the Google Workspace Terms of Service. When Gemini conversation history is off, users will not be able to access previous conversations. Once they leave a conversation, they will not be able to see it again. Google may still store these conversations for up to 72 hours so Google can provide the service. This activity doesn’t appear in Gemini Apps Activity.
When you turn the setting on then off, any existing conversation history is stored for the length of time set in the Conversation retention option.
Note: When Gemini conversation history is off, Workspace apps integrations are not accessible to Gemini.
Only Workspace admins have access to the Gemini conversation history setting. The setting can’t be changed by Workspace users. Conversation history is on by default.
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- In the Admin console, go to Menu
- Click Gemini conversation history.
- To turn conversation history on or off, select or deselect the Enable Gemini conversation history box.
- When conversation history is on, below Conversation retention, select how long conversations are stored before they’re automatically deleted: 3, 18, or 36 months. The default is 18 months.
-
(Optional) To apply the setting only to some users, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how
Group settings override organizational units. Learn more
- Click Save.
Changes can take up to 48 hours but typically happen more quickly. Learn more
