As an administrator, you can use Apps usage reports to get an in-depth understanding of how your users use Google Workspace apps. Under User Reports, the Apps usage report provides details related to your users' activity, such as:
- Emails sent over a specific period.
- How many files users create and share.
- Which users are near their Drive storage limits.
- The number of search queries from different types of devices.
- How many chat messages your users send and what types of messages they’re sending.
Note: IMAP logins using App Passwords are not logged.
Step 1: Open the apps usage report
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
-
Go to Menu
Reporting > Reports > User Reports > Apps usage.
Requires having the Reports administrator privilege.
Step 2: Review the data
The Apps usage report is based on the following user data.
Note: Depending on your Google Workspace edition, you may not have access to some of the activity reports.
Step 3: Customize the data in the report
- Open your report as described above.
- Click Settings
.
- (Optional) To add columns to the chart, next to Add new column, click the Down arrow
and select options from the list.
- (Optional) To remove an item from the chart, next to that item, click Remove
.
- (Optional) To rearrange columns, drag and drop an item to a new position.
- Click Save.
Step 4: Filter data and export the report
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