Manage & share your flows in Google Workspace Studio

Important:

If you're signed in with a school account and are under 18, you can’t use any AI features in Workspace Studio. If a flow containing AI steps is shared with you, those steps will be removed when you open the flow.

Once you create flows, you can manage them, get their activity, and share them with others from the Workspace Studio home page.

On your computer, go to studio.workspace.google.com.
To get a list of all your flows, click My flows.

Edit, rename, or copy a flow

On your computer, go to https://studio.workspace.google.comMy flows.
Click the flow you want to edit.
To edit a flow: Click the flow's name in the "My flows" list to open it in the editor.
1. To edit a step, click the step.
2. To delete a step, next to the step name click MoreDelete.
3. To add a step, click Add step. Then click More and the up arrow to move it into position.
4. If the flow is on, click Save changes. If you close the flow without clicking Save changes, your updates are saved but not applied to the flow.
  If the flow is off, your changes are automatically saved.
To rename a flow:
1. Open the flow in the editor.
2. At the top of the page, click the pencil to rename your flow.
To copy a flow: From the "My flows" list, next to the flow, click More menu Make a copy. The new flow will appear at the top of your list of flows.

Turn a flow on or off

If you don't want to delete a flow, you can temporarily turn it off.

On your computer, go to https://studio.workspace.google.comMy flows.
Next to the flow:
- Click More menu Turn off.

The flow stops immediately, including any in-progress runs. You can turn it back on whenever you’re ready.

Delete a flow

Important: When you delete a flow, it's permanent and can't be undone.

On your computer, go to https://studio.workspace.google.com My flows.
Next to the flow, click More menuDelete.

Get flow activity

You can get the run history and success status of your flows.

On your computer, go to https://studio.workspace.google.comMy flows.
Tip: You can also view flow activity in the Workspace Studio side panel in Gmail. In Gmail, at the top click Flows.
To get activity for all your flows: Click Activity.
- Tip: You can filter for Complete, In progress, or flows with issues.
To get activity for one flow: Next to the flow, click MoreActivity.
- Or, you can open a flow in the editor and at the top, click Activity.

Share a flow

This feature is in limited preview.

When you share a flow, it allows others to make a copy of the flow. They can't edit your original flow or find its run history.