Guide to Starters & Steps in Workspace Studio

1. Set a start date and time.
2. Choose a repeat frequency, such as “Daily” or “Weekly.”
3. Optional: Set your time zone.

Anonymous and non-anonymous forms are supported.

1. Enter a prompt: Write the instructions for Gemini. To make your prompt more powerful and to include information from a previous step, like the subject or sender of an email, click + Variables.
2. Sources Gemini can use: Select where Gemini should access information. For example, they can write that the information should come from the “Web, Workspace, and connected apps” or from the “Web only.”

Learn how to control which sources Gemini can use.

1. Select a Gem: Choose from a list of pre-made Gems, such as “Brainstormer” or “Copy creator.” To build your own gem, you can also click Create or edit Gems. Learn how to use Gems.
2. Enter a prompt: Provide the specific instructions for your selected Gem. To add context from earlier steps, click + Variables.
   1. Example prompt without a variable: “Brainstorm three taglines for a new coffee brand focused on sustainability.”
   2. Example prompt with a variable: Imagine your agent starts when a new “Project Brief” is added to a Drive folder. You could use the “Brainstormer” Gem with this prompt:
      • “Based on the content of the [Content of a doc] variable, use the ‘Brainstormer’ Gem and give me 3 potential project names.”
3. Sources Gemini can use: Choose the information sources Gemini can access.

Time range for summary: Select the time period you want to recap, like “Today (12 AM),” “Yesterday,” “Last 7 days,” or “Last 30 days.”

• Content to analyze: To select the content from a previous step that you want Gemini to analyze, use + Variables.
• What to extract: Select from predefined items or add your own custom content names and descriptions for Gemini to find.

Enter a prompt: Write the question you want Gemini to answer with a true or false decision. You can use predefined decisions like “is urgent” or “requires response.”

Important: This step summarizes content you provide to it, like the body of an email or text from a document. It can't, for example, independently summarize all unread messages in a Google Chat space.

What to summarize: Choose the source of the content you want Gemini to summarize. You have 2 main options:

• Use data from your agent: To select content that came from your starter or a previous step, click + Variables.
• Select a specific file: Choose an item, like a Google Doc, directly from the dropdown menu. This is useful when you want to summarize the same file every time, regardless of what started your agent.
  • Example of independent use: “You can create an agent that starts on a schedule every Friday at 4 PM, and this step can be configured to always summarize your team’s ‘Weekly Meeting Notes’ document.”

Set the condition: Create a rule:

1. Choose a variable from a previous step.
2. Select an operator, like “contains” or “starts with.”
3. Enter the text or value to check against. You can add multiple conditions with “AND” or “OR.”

1. To/Cc/Bcc: Specify the email recipients.
2. Subject: Set the subject line for the email.
3. Message: Write the email. To insert personalized information, such as the form submitter’s name, use + Variables.

• Label(s): Select one or more labels to add or remove from the email.
• AI-powered labels (Optional): To have Gemini apply your selected labels only if the content of the message matches the label’s description, turn on this toggle. You can create or edit your AI-powered labels from this step.

This step automatically applies to the email from your starter.

This step automatically applies to the email from your starter.

• Email to forward: This tells the agent which email to forward. It should already contain the Email ID variable from your starter. If it’s empty, click + Variables and select the email from your starter step.
• To: Enter the recipient’s email address.
• Message (Optional): Add a note to the body of the forwarded email.
• Only forward message contents: Check this box if you want to forward the email without its original attachments.
• Show more: To set an optional Subject, Cc, or Bcc for the forwarded email, click Show more.

Email to archive: This tells the agent which email to archive. It should already contain the Email ID variable from your starter. If the field is empty, use + Variables and select the email you want to archive.

1. Space: Select the Google Chat space where you want to post the message.
2. Message: Write the content of the message you want to post.
3. Notify space members: If you want to convert email addresses in your message into clickable @mentions that notify users, check this box.
   • Important: A user is only notified if they’re already a member of the selected space. If a person isn’t a member of the space, their email still becomes a chip, but they won’t be notified or added to the space.

• Select a sheet: Choose the specific Google Sheet and tab you want to add a row to.
• Columns: Use variables to map the data from your agent to the appropriate columns in your sheet.

Destination folder: Select the Google Drive folder where you want to save the attachments.

Destination folder: Select the Google Drive folder where you want to save the attachments.

• Folder name: Specify the name for the new folder.
• Parent folder: Choose the location for the new folder in your Drive.

• Title, Date, Time: Set the event details.
• Guests: Add the email addresses of the meeting attendees.
• Description: Add any relevant information, such as a meeting agenda or video conference link.

• Event: Select the specific calendar event you want to add guests to.
• Guests: Enter the email addresses of the new attendees.

• Document title: Specify the name of the new document.
• Location: Choose the folder in Google Drive to save the doc.
• Content (Optional): Add initial text or content to the document.

• Doc to update: Choose the Google Doc you want to add content to.
• Where to add new content: Select whether to add “Before all existing content” or “After existing content.”
• Content to add: Enter your text. To insert dynamic information from your starter, use + Variables.

• Task title: Set the name of the task.
• Task details: Add any relevant notes or information about the task.
• Date: Optionally set a deadline for the task.

• Select the specific step, like “Create task” or “Create project.”
• Configure the required fields, such as the Asana project, task name, and description.

• Space: Select the Confluence space.
• Title: Enter the title for the new page.
• Content: Add the page content with variables from previous steps.

• Jira project: Select the project where the issue will be created.
• Issue type: Choose the type of issue, such as "Bug" or "Task."
• Summary and description: Provide the details for the Jira issue.

• Audience: Select your Mailchimp audience list.
• Subscriber details: Provide the required information, like the email address.

• Channel/User: Select the specific channel or user to message.
• Message: Write the content of the message you want to send.