Rollout pace: Workspace Studio is currently experiencing overwhelming interest. To ensure the best experience, we are adjusting our rollout pace. If you are waiting for access, the feature might take longer to appear in your account than originally scheduled.
Tip: Administrators can check the Google Workspace Status Dashboard for real-time updates.
Important:
If you're signed in with a school account and are under 18, you can’t use any AI features in Workspace Studio. If a flow containing AI steps is shared with you, those steps will be removed when you open the flow.
To quickly create a flow, describe the tasks you want to automate and let Gemini build it for you.
For the best results, be specific in your description. Make sure to include:
- When the flow should start
- Which apps to use
- What steps the flow should take
To create a flow with Gemini AI:
- On your computer, go to https://studio.workspace.google.com.
- In the "Describe a task for Gemini" box, enter a detailed description of what you want the flow to do.
- Good example: "Notify me in Google Chat whenever I get an email from [email protected]"
- Bad example: "Handle emails from [email protected]."
- Click Create.
- Gemini generates the steps for your flow.
- Review each step to make sure it's correct.
- You can edit, reorder, delete, or add new steps.
- Gemini generates the steps for your flow.
- If a step needs info from a previous step, such as an email's subject line, add a variable. Learn how to use variables to pass data in your flow.
- Optional: Before you turn on your flow, to make sure it works properly, click Test run
Start.
- This runs the flow immediately so you can verify the output.
- If everything works fine, you get a “Run Completed” message.
- After you complete your edits, click Turn on.
Start.