Complete routine tasks with post-meeting next steps

Simplify post-meeting tasks and save time with next steps in Google Meet, powered by Gemini and Workspace Studio. Transform meeting discussions into definitive actions, like drafting follow-up emails in Gmail or exporting action items to Google Tasks.

What you need

This feature is available for work or school Google Accounts. Your administrator may turn this feature on or off for your organization.
Make sure smart features in Google Workspace are turned on.
Make sure Take notes for me and Ask Gemini are turned on during your meeting.
The meeting must be part of a Google Calendar event.
You need to be on a computer.
For drafting follow-up emails:
- You need to be the meeting host
- The meeting must not be part of a repeating series
- At least one meeting participant needs to be outside of your organization

Turn on a post-meeting next step

On your computer, after a Google Meet video meeting ends, suggested next steps may appear under the section titled, "Routines for this meeting."
- Suggested next steps vary or might not appear, depending on the content and settings of your meeting.
Turn on a next step.
- If the meeting is part of a repeating series, the next step will be turned on for all future meetings in the series.
Receive a notification.
- The first time you turn on a next step, you'll receive an email from Workspace Studio confirming your next step has been turned on.
- For some next steps, such as draft emails, you'll also get a notification in Google Chat when the next step has been completed.

Tip: Post-meeting next steps cannot be edited, but they can be turned on or off.

Turn off a post-meeting next step

You can turn off a next step that you previously turned on for repeating meetings or for all meetings. You can turn it off in two ways:

Turn off in Google Meet

Attend a meeting that has the next step turned on.
After the meeting ends, find the next step under “Routines for this meeting" then click Cancel or turn it off.

Turn off in Workspace Studio

Go to studio.workspace.google.com
On the left, click Flows.
Find the flow you want to turn off or delete. It will say “system” next to it.
Click Manage flow then click Turn off.

Important:

If the next step was on for a repeating series, it will be turned off for all future meetings in that series.
If the next step was on for all meetings, then it will also be turned off for all future meetings.

View activity for your post-meeting next step

You can view the history of your next steps to check that they completed successfully or troubleshoot any issues.

Go to studio.workspace.google.com
On the left, click the Flows tab.
Find the flow you want to view. It will say “system” next to it.
Click Manage flow Activity.