Share your Gemini sources using Drive projects

Important: To use Gemini in Drive, you must have an eligible Google Workspace or Google AI plan. Learn more about Gemini features and plans.

While a standard Gemini conversation in Drive saves your conversation to history, creating a project locks in a specific set of source files or folders. This allows you to have multiple unique conversations using the exact same foundation of documents, and makes it possible to share the project with your team while maintaining the original location of your source files and folders.

In this article, you’ll learn how to:

Save your current conversation as a project
Create a project from the New menu
Resume and refine your project research
Share a project and manage permissions
Manage Collaborator Roles

Save your current conversation as a project

In your full-screen Ask Gemini view, click Save as a project at the top right.
Gemini will automatically suggest a project name based on your sources, which you can click to edit.

Tip: Creating a project does not move or change the location or permissions of your original Drive files.

Create a project from the New menu

On your computer, go to drive.google.com
At the top left, click New New Project.
1. Tip: Alternatively, you can go to project.new to create a new project.
Enter a name for your project (e.g., "Q3 Financial Analysis").
Select files or folders from Gemini’s recommendations, or explicitly search for your own files and folders by clicking Add More sources.
Click Create Project.

Resume and refine your project research

Gemini automatically saves your conversation history so you can pick up your work later without losing context.

On your computer, go to drive.google.com.
At the top left, click Projects.
Select an existing project.
In the left panel, click History. Project specific conversations will appear under Suggested.
Continue the conversation where you left off.

Share a project and manage permissions

You can share a project with your team to work together, streamline onboarding, or collaborate on unified research.

How sharing permissions work

Your conversation history remains private: When you share a project, you only share the core list of source files. Collaborators will start their own blank conversations with Gemini. If you want to share specific Gemini outputs, copy the text or export it to a Google Doc before sharing with your team.
If collaborators can't access the source, they can't have a Gemini conversation about it: Collaborators must already possess Drive permissions to view the underlying files grouped in the project. If a collaborator does not have permission to view a source file in their regular Drive, they will not be able to view or reference its content in the Gemini conversation.
Gmail sources you add are private to you: If you are part of Gemini Alpha, Workspace Experiments, or if you have a Google AI Ultra or Pro account, you can add specific Gmail emails as sources.
- These emails are private to you.
- If you share a project that includes your emails, project editors (but not viewers) can see the number of emails you attached. However, they cannot see the subject lines or read the email bodies, and none of your email content will be used for their Gemini prompts.

Manage Collaborator Roles

Editor: Can have a conversation with Gemini, add or remove source files from the master list, and share the project with others.
Viewer: Can have a conversation with Gemini and temporarily turn existing sources on or off for their own analysis. They cannot add or remove files from the project list.
Set an expiration: To automatically end a user's access on a specific date, select Add expiration in the sharing menu.