The "Fill the missing fields" functionality within Metadata Enhancement allows GAC partners to leverage AI to automatically populate missing metadata fields in their collections.
This feature aims to improve metadata coverage, provide deeper context for users, and enhance discoverability of valuable assets on GAC platforms, such as in the partner page.
The suggested enhancements will appear within light blue/purple boxes.
The tool can look at all the assets whose metadata whose CMS metadata is incomplete or at a subset adding the list of maximum 500 assets IDs, using the drop down menu represented below.
The tool will run a preliminary analysis of the assets and confirm their validity. After that you can press ok and the preview will be generated.
As for all the Metadata Enhancements functionalities, there are 2 options for the handling the data output, "Apply" and "Run and manually approve":
- Apply: This option automatically accepts and saves the AI-generated content into the missing metadata fields on the CMS. It's suitable when you are confident in the AI's accuracy and want to quickly enrich your collection's metadata.
- Run and manually approve: This option generates the AI-suggested content for missing fields but requires your manual review and approval before the changes are saved. This gives you direct control to fact-check and verify the accuracy of the generated content, ensuring it aligns with your standards before publishing. This is particularly useful for critical fields or when a higher degree of human oversight is desired. You will be able to Approve or Reject entries using the buttons underneath each of the assets and this operation will be applied at individual assets level.
Note: if you are running the Apply functionality, you will be able to revert the operation, using the “Revert all” button (below), if after checking the changes on your CMS you are not satisfied with the output. You can still revert individual changes in the CMS.
If you then export your data to a CSV file from the CMS, these suggestions are included. If you edit this CSV file and re-import it, all "requires review" suggestions from the CSV will be automatically approved.
They will keep their AI-generated status and association with the enhancement job. You will also see an extra line in the confirmation dialog after the re-import.
Please be mindful of this if you use a CSV export/import workflow.