Show Microsoft 365 calendar and file cards on New Tab page

For administrators of managed users signed in to Chrome browser for Windows, Mac, or Linux.

As an admin, you can configure calendar and file suggestion cards on Chrome browser's New Tab page for managed users. The cards give users quick access to calendar events and documents.

Prerequisites

• Your organization has a Workspace or Microsoft 365 subscription.
• Users are signed in to Chrome browser using their managed account.

Step 1: Show cards on New Tab page

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to  Menu  Devices > Chrome > Settings. The User & browser settings page opens by default.

   Requires having the Mobile Device Management administrator privilege.

   If you signed up for Chrome Enterprise Core, go to Menu  Chrome browser > Settings.

3. (Optional) To apply the setting only to some users and enrolled browsers, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

   Group settings override organizational units. Learn more

4. Go to User experience.
5. Click Show cards on the New Tab Page.
6. Choose an option:
   • Allow the user to decide—This is the default. New Tab page shows cards, as long as content is available. Users can control the card visibility.
   • Show cards on the New Tab Page if content is available—New Tab page shows cards, as long as content is available. Users can’t control the card visibility.
7. Click Save. Or, you might click Override for an organizational unit.

   To later restore the inherited value, click Inherit (or Unset for a group).

Note: If your organization uses Workspace, and not Mcrosoft 365, no further setup is necessary. From now on, users that are signed in to Chrome browser using their managed Google account automatically see cards on the New Tab page and can start using them immediately.
For details about turning on and off the Drive file suggestions feature, go to Allow Drive file suggestions in Chrome browser.

Step 2: Choose which Microsoft 365 cards to show

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to  Menu  Devices > Chrome > Settings. The User & browser settings page opens by default.

   Requires having the Mobile Device Management administrator privilege.

   If you signed up for Chrome Enterprise Core, go to Menu  Chrome browser > Settings.

3. (Optional) To apply the setting only to some users and enrolled browsers, at the side, select an organizational unit (often used for departments) or configuration group (advanced). Show me how

   Group settings override organizational units. Learn more

4. Go to User experience.
5. Set up New tab page cards for Microsoft Outlook:
   1. Click Show Outlook Calendar card on the New Tab Page.
   2. Select Enable NTP Outlook Calendar Card.
   3. Click Save. Or, you might click Override for an organizational unit.

      To later restore the inherited value, click Inherit (or Unset for a group).

6. Set up New tab page cards for Sharepoint:
   1. Click Show Sharepoint Foile card on the New Tab Page.
   2. Select Enable NTP Sharepoint File Card.
   3. Click Save. Or, you might click Override for an organizational unit.

      To later restore the inherited value, click Inherit (or Unset for a group).

Step 3: Configure Microsoft authentication

1. In Chrome browser, open a new browser tab. Card appears that prompts you to sign in to Microsoft.
2. Click Sign in with Microsoft.
3. Enter your credentials to sign in to your Microsoft account.
4. Give consent for the requested permission:
   • User has permission to authorize the application
     1. View the requested permissions and click Accept to continue.
     2. If the user is an administrator with permission to consent for the organization, they can also select the checkbox to consent for the entire organization.
   • User has permission to request an administrator to authorize the application
     1. Enter a reason and submit to send a request to your Azure administrators.
     2. After requesting authorization, an administrator for your Azure tenant can review and approve/block/deny requests.
     3. Once the request has been approved, open the feature and sign in to Microsoft.
   • User does not have permission to authorize or request authorization
     • An Azure administrator needs to go through the setup process instead.
     • Or, an Azure administrator can give users permission to request authorization.

For information about editing and removing permissions set above, go to Microsoft documentation.

Note: After signing in with an administrator account to grant permissions, you might not see the cards immediately if there's currently no calendar or file data associated with that account. To confirm the feature is working correctly, try clearing your browser cookies and signing in with a different user account that has existing calendar events or files.

Additional information

Microsoft API Permissions Requested

Token Lifetimes

When a user signs in to the feature, Google receive an access token to retrieve the data that the feature displays and a refresh token for retrieving new access tokens. Token lifetime varies depending on the organization’s settings. View Microsoft documentation for access token and refresh token lifetimes. This feature uses the single page application token lifetimes.

Data processed

The following data is processed from API calls to display, but are not stored:

• Calendar events
• Event attachments
• OneDrive and Sharepoint file names

What your users can expect

• The Outlook Calendar card displays the next calendar event and other meetings for the day.
• The Sharepoint File card displays a list of recommended files.
• Users might have the option to choose which calendar card or file card to display if both Workspace and Outlook or Drive and Sharepoint are enabled.
• If a user has both a Google Workspace and an Outlook Calendar, they can choose which calendar card to display, or display both.
• Users can control visibility of cards on the New Tab page. For details, go to Customize your New Tab page in Chrome.