With Gemini in Workspace apps, you can use AI-assisted features to draft emails, revise documents, and more.
Access to Google Workspace with Gemini is available with:
- A work or school Google Account: You can get AI-powered features with an eligible Google Workspace plan.
- A personal Google Account:
- Some AI-powered features in Gmail are available with a personal Google Account at no charge in the US.
- To get access to more AI-powered features across Workspace apps, sign up for a Google AI plan.
Learn about Google Workspace with Gemini features
Gmail- Use the Gemini in Gmail side panel to draft email responses, query your emails ("Catch me up on Project Clover emails"), and summarize emails and email threads. Learn how to collaborate with Gemini in Gmail.
- Ask your inbox a question in natural language, and Gmail generates a simple AI Overview that instantly gives you the exact details you need so that you don’t have to dig through your messages. Learn how to get an AI Overview in Gmail search.
- To help you quickly understand long email threads, Gmail synthesizes the entire conversation into a concise AI Overview of the key points. Learn how to summarize an email thread with an AI Overview.
- Ask Gemini in Gmail to write emails like a birthday invitation or customer outreach notes. Learn how to draft emails with "Help me write" in Gmail.
- If you’re short on time or need to find the right words, Gemini in Gmail can review an email that you receive and suggest a relevant response. Learn how to use Suggested Replies.
- To improve your drafts, you can use Gemini in Gmail to proofread and get advanced grammar, tone, and style suggestions. Learn how to proofread your drafts with Gemini in Gmail.
- You can suggest times that you’re available with Gemini in Gmail as you draft a message or suggest a meeting with someone. Learn how to suggest times to meet with Gemini in Gmail.
- To save time, you can use Gemini in Google Calendar to search for everyone's availability and suggest times to meet that work best for everyone. Learn how to let Gemini in Google Calendar find times to meet.
- Use the Gemini in Docs side panel to summarize the main points of a lengthy document, create an outline for a sales pitch, brainstorm a list of ideas for a new marketing campaign, and easily polish your documents with writing, grammar, and formatting suggestions from Gemini. Learn how to collaborate with Gemini in Docs.
- Ask Gemini in Docs to draft or refine copy like a blog post or project plan. Learn how to write with Gemini in Docs.
- Ask Gemini to create inline and cover images for your documents. Learn how to generate an image with Gemini in Docs.
- Generate inline summaries of a document when you use the @ menu in Docs. Learn how to summarize documents with Gemini in Docs.
- Create a variety of formatted documents, like blog posts, press releases, and campaign briefs. Learn how to create documents with Gemini in Docs.
- Use the Gemini in Drive side panel to summarize multiple documents, generate insights on a specific topic, help you find files, and more. Learn how to collaborate with Gemini in Drive.
- Use Gemini in Drive to summarize and analyze your PDFs. Learn how to use Gemini in Drive with PDFs.
- Use the Gemini in Sheets side panel to quickly create tables, such as an expense tracker, generate insights based on spreadsheet data, and more. Learn how to collaborate with Gemini in Sheets.
- To make manual text processing tasks easier, Gemini automatically detects incomplete column pairs and predicts remaining values. Learn how to use enhanced Smart Fill.
- Use the AI function in Google Sheets to generate text, summarize, and categorize your data. Learn how to use the AI function in Google Sheets.
- Use the Gemini in Slides side panel to quickly generate new slides, like a meeting agenda, generate custom images for your presentations, rewrite content, and more. Learn how to collaborate with Gemini in Slides.
- Generate custom images, slides as images, or infographics with Gemini to add to your slides. For example, generate an image of a picnic or abstract painting. Learn how to generate an image with Gemini.
- Remove backgrounds from any image in a slide. Learn how to remove image backgrounds.
- Refine your text with Gemini in Slides. For example, you can shorten or rephrase the text. Learn how to refine writing in Google Slides.
- Use Gemini to take meeting notes in Docs and share with your team. Learn how to take meeting notes with Gemini.
- Use translated captions in real time for your meetings in more languages. Learn about translated captions.
- Use adaptive audio to join meetings with multiple laptops in the same room without dedicated conferencing hardware or worrying about echoes or disruptive audio feedback. Learn about adaptive audio.
- Create custom background images with Gemini. For example, you can create an illustration of a magical forest as your background. Learn how to create background images.
- Get studio-quality audio, video, and lighting when you join a meeting. Learn how to enhance video and audio with Gemini.
- Use Ask Gemini in Google Meet to privately ask questions and get key takeaways about an active meeting. Learn about Ask Gemini in Google Meet.
- Use the Gemini in Google Chat side panel to summarize a space or conversation ("What are the key takeaways in this conversation?"), summarize a file, generate a list of action items ("Are there any action items for me in this conversation?"), or ask specific questions ("What is the decision on the project discussed in this conversation?"). Learn how to collaborate with Gemini in Google Chat.
- Catch up on unread messages in a conversation or space from Home. Learn about Gemini summaries in Chat.
- Automatically translate messages to your preferred language. Learn more about Automatic Translation.
- Google Vids is an AI-powered video creation app for work. Use Vids to create, write, produce, edit, collaborate, and share your videos. Learn more about Google Vids.
- You can use Google Vids to:
- Create AI avatars
- Generate voiceovers
- Plan your video
- Generate images
- Edit images
- Generate and edit video clips
- Generate surveys, questionnaires and more forms with Gemini in Forms. Learn how to create forms with Gemini in Forms.
- Get a summary of all responses to the open text questions in your form. Learn how to summarize & analyze responses with Gemini in Google Forms.
- Identify, group, and analyze common themes from Google Forms text responses with Gemini in Google Forms. Learn how to summarize & analyze responses with Gemini in Google Forms.
- Generate questions for your form with Gemini based on its current content. Learn how to generate questions with Gemini in Google Forms.
Learn about the Gemini app & NotebookLM
Gemini app- You can chat with the Gemini web app at gemini.google.com or the Gemini mobile app on Android and iOS. You can use the Gemini app to:
- Brainstorm ideas, develop a plan, or find different ways to get things done.
- Get a quick summary of more complex topics.
- Create first drafts of outlines, emails, blog posts, and more.
- Work or school accounts with a Google Workspace with Gemini add-on or qualifying Workspace edition get access to the Gemini app, including custom Gems, priority access to new features, access to Google’s most capable AI models, and more. Learn how to use Gemini Apps with a work or school account.
- NotebookLM is an AI-powered research assistant that lets you upload sources and then ask questions, summarize information, generate new ideas, and listen to Audio Overviews based on those sources.
- NotebookLM Plus gives you everything already included with NotebookLM, plus higher utilization limits, access to premium features, and additional sharing options and analytics. Learn more about NotebookLM Plus.
Get access to Gemini in Gmail features with a personal Google Account
If you have a personal Google Account, you can use these Gemini in Gmail features at no charge in the US:
- Help me write
- AI Overviews for email threads
- Suggested Replies
To use more Gemini in Workspace features, you can sign up for a Google AI plan. Google AI plans include access to additional Gemini features in Gmail, Docs, Chat, Drive, and other Workspace apps, with availability in more countries and languages. Learn more about Google AI plans.
Compare Gemini features in Google Workspace
To use Google Workspace with Gemini features, you need to have an eligible Google Workspace edition for your school account. Availability of Gemini features varies depending on your Google Workspace edition.
- To check if you have access to Google Workspace with Gemini, look for the Gemini icon
in a Workspace app. For example, at the top right of Gmail or Docs, click Ask Gemini
- You can also contact your administrator.
- More features are available soon to users with an Education Plus or Teaching and Learning add-on license.
* AI features in Google Vids are available to users with an Education Plus or Teaching & Learning add-on license for a limited time, at least through May 31st, 2026.
Use Gemini in Gmail, Docs & more with a Google AI plan
- If you have a Google AI plan, you can use Gemini features in Gmail, Chat, Docs, Drive, Sheets, Slides, Meet, and Vids. Learn about feature availability for Google AI plans.
- For Google AI plans, usage limits apply.
- When you use Gemini in Gmail, Chat, Docs, Drive, Sheets, Slides, Meet, and Vids, your data is under your control. Learn how Gemini protects your data.
- With a Google AI plan, you have access to Google Vids, an easy to use AI-powered video, writing, production, and editing assistant. Learn how to get started with Google Vids.
FAQs
How does Google protect my data?The addition of these AI features includes the same robust data protection and security standards that come with all Google Workspace services:
- Users get enterprise-grade data protections when they use the Gemini app. Submissions aren't reviewed by humans or otherwise used to train models.
- Your interactions with Gemini in Google Workspace apps stay within your organization. Prompts and content you generate with these features is stored alongside your Workspace content and is never shared outside your organization.
- Your existing Google Workspace protections are automatically applied. These AI features bring the same enterprise-grade security as the rest of Google Workspace, automatically applying your organization’s existing controls and data handling practices, such as data-regions policies and Data Loss Prevention.
- Your content is not used for any other customers. None of your content is used for model training outside of your domain without permission.
Learn how Google Workspace protects your data and prioritizes privacy.
If you have a Google AI plan, learn how Gemini protects your data.
You have the option to turn off some AI features. Learn how to turn Google Workspace smart features on or off.
In addition, if you have a work or school account, your administrator can also:
- Turn off access to the Gemini app.
- Turn off NotebookLM as an additional service.
- Stop users from letting Google AI take notes in meetings.
Your existing Google Workspace data protections are automatically applied to AI features.
If you have a Google AI plan, learn how Gemini protects your data.
You can help improve your success with Gemini with these basic best practices: