Share resources with your team

Share the following resources with your team:

• Share authoring of apps
• Share authoring of databases
• Share sample apps with your team
• Share data sources with your team
• Restrict access to team data sources
• Share integrations with your team

See also:

• Share sample apps in your public portfolio
• Work with a shared drive

Share authoring of apps

AppSheet app creators can share app authoring with individual team members. For details, see Share: The Essentials.

Share authoring of databases

AppSheet database creators can share database authoring with individual team members. For details, see Share databases.

Share sample apps with your team

You can share sample apps with your team configuring your team or your app. Your team sample apps can be viewed or copied (but not modified) on the My Team page by anyone on the team.

Note: Apps must be deployed before you can share them with your team.

Share sample apps when configuring your team

To share a sample app with your team when configuring your team:

1. Sign in to AppSheet.
2. Select My team in the account profile drop-down.
3. Click Shared Apps.
4. Click Add a team sample.
   
   
5. Click the sample that you want to share with your team.

Share sample apps when configuring your app

To share a sample app with your team when configuring your app:

1. Sign in to AppSheet.
2. Open the app in the app editor.
3. Select Manage > Author.
4. Expand the Team Work section.
5. Turn on Make this a team sample?
6. To hide the app definition details from team members in the team portfolio, turn on Hide app definition. In this case, team members won't have the option to view the app details.
7. Click Change visibility.

Share data sources with your team

To share a data source with your team:

1. Sign in to AppSheet.
2. Select My team in the account profile drop-down.
3. Click Shared data.
4. Click + New Data Source and follow the prompts to add a new data source.
5. After the data source is added, select  More > Share with my team in the More menu.
   Note: To hide a shared data source from your team, select Hide from Team in the More menu.
   
   
   
   A copy of the data source appears under Team Sources. For example:
   
   

Team members can view all shared data sources by selecting My team > Shared Data.

Restrict access to team data sources

Restrict access to team data sources to only specific team members by defining a governance policy. When naming team data sources, AppSheet includes the string: :Team: 

For example: google_cloud_identity-1:Team:1234567

Using the :Team: string in a policy condition, you can restrict the team members that can access any of the team data source. 

To restrict access to team data sources, do the following

1. Add a predefined policy.
2. In the Policy template drop-down, select Restrict data sources.
3. Update the Condition as follows, modifying the list of approved team member email addresses in the LIST() function:
   
   OR(NOT(CONTAINS(DataSourceName], ":Team:")), IN(USEREMAIL(), LIST("emailaddress1", "emailaddress2", ...)))
   
   Modify the other fields, as required. See Configure the policy. 
   
   For example:

   

4. Review policy compliance.
5. Click Save.

Share integrations with your team

When adding integration points on the My account > Integrations tab, such as auth domains, object stores, inbound and outbound channels, or app services, you can share those integrations with your team by selecting    More > Share with team after you add the integration.

In addition, you can set an auth domain as the team default by selecting   More > Make team default after you share the auth domain with your team.

See also:

• Domain integration: The Essentials
• Understand Cloud Object Stores
• API integration points in AppSheet