To quickly automate routine tasks across Google Workspace and more, you can describe a workflow in Google Workspace Studio and Gemini will try to create it for you.
For best results, follow these guidelines in your requests:
- Say when the agent should start
- Specify people by email address
- Say which apps to use
- Avoid unsupported content
If you're signed in with a school account and are under 18, you can’t use any AI features in Workspace Studio. If an agent containing AI steps is shared with you, those steps will be removed when you open the agent.
Get the best results
Say when the agent should start
Your workflow runs only when certain conditions are met. Gemini needs to know what those are, such as on a specific schedule, when you get a message. The more details you give, the more likely Gemini will set up your agent correctly.
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Instead of... Try this... |
Each week Every Monday at 4 pm |
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Instead of... Try this... |
When I hear from my manager When I get email from <manager’s email address> |
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Instead of... Try this... |
When our tracker is edited When the <link or name of file in Drive> is edited |
Specify people by email address
Gemini needs guidance to figure out which people to include in your agent. Use their email address to make sure it knows who you mean.
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Instead of... Try this... |
Send an email to my manager Send an email to <email address> |
Say which apps to use
Help Gemini understand how to complete tasks by specifying which apps to use.
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Instead of... Try this... |
Send me a message after the weekly sync with my action items Message me in Chat after the weekly sync with my action items |
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Instead of... Try this... |
Track action items I get in messages Create tasks from action items in my email or Add action items from my email to <link to document> |
Avoid unsupported content
Gemini in Workspace Studio is constantly improving, but there are a few things to be careful about in your requests for now:
- Enter requests in English.
- Only include links to files in Drive or other websites. Gemini can’t use links to calendar events or Meet video conferences.
- Specify people by email address, rather than an @mention.
- Avoid external apps and services, including add-on steps you install and integrations steps. You can add these steps manually later.