Write a quick first draft

Before you use Google Workspace with Gemini

Write a quick first draft in Docs

Use Google Workspace with Gemini to write a quick first draft. 

Step 1. Open Help me write in Docs 

1. On your computer, open a Google Docs file.
2. In the document, click where you want to write.
3. On the left, click Help me write .

 

Step 2. Tell Gemini what you want to write

1. Enter a prompt that contains your instructions. For example:
   
   Write an outline of [project x]. Specify 4 phases: Research, Design, Testing, and Production. The project will kick off Q2 this year and wrap up in Q2 next year.
    
2. Click Create. 

Step 3. Review, refine & insert the response

1. Review the response.
2. Click Refine then choose how you want Gemini to change the content.
3. When you're finished, click Insert.

Draft an email with “Help me write”

Step 1: Open an email

1. On your computer, open Gmail.
2. At the top left, click Compose.
   • Or, you can reply to an email or open a draft.
3. In the compose window, enter your message or leave the field blank.
4. At the bottom, select Help me write .

Step 2: Write or refine your draft

• To generate a new draft:
  1. In the “Help me write” field, enter a prompt that describes the draft you need.
  2. Click Create.

• To refine an existing draft:
  1. At the bottom of the compose window, click Refine.
  2. Choose an option from the menu:
     • Formalize
     • Elaborate
     • Shorten
     • Polish

Step 3: Review & insert a draft

After you generate a draft, you can:

• Generate a new draft:
  1. Click Recreate.
  2. If your draft looks good, click Insert.
• Refine the draft:
  1. Click Refine.
  2. Select an option from the menu.
  3. If your draft looks good, click Insert.

Learn how to improve your drafts

To get the most relevant, personalized, and helpful drafts from Gemini, make your prompt as specific and detailed as you can.

What to include in your prompt	Example
Mention the person or group you are writing to.	“Write an apology to my child's teacher for their absence.”
Clarify the subject and required action.	“Decline the meeting on Thursday.”
Use words like “formal,” “casual,” or other adjectives so that the draft matches your intent and tone.	“Write a formal invitation to a business partner.”
To ensure factual accuracy, mention a specific email or file.	“Write a summary of the Q4 earnings email I received last week.”

Learn how “Help me write” personalizes your drafts

Important: To get “Help me write” to match your tone and style, your drafts must be in English.

When you use “Help me write,” it proactively takes details from your other emails and Drive files, like flight times, soccer schedules, or hotel booking codes, to draft a personalized response that includes relevant details and matches your tone and style without the need for explicit instructions. This info is only used to improve your drafts when you use “Help me write.”

Tip: To find the emails and documents that Gemini uses to personalize your response, click Sources in the “Help me write” field.

Give feedback about a draft

Google Workspace with Gemini is constantly learning and may not be able to support your request.

If the generated draft is inaccurate or looks unsafe, you can let us know by submitting feedback. Your feedback can help improve AI-assisted Workspace features and broader Google efforts in AI.

1. Below the generated text, click Good suggestion or Bad suggestion .
2. Enter your feedback.
3. Click Submit.

Important:

• To send feedback with screenshots, click Help in the top right of Gmail Send feedback to Google. Learn more about sending feedback in Gmail.
• To report a legal issue, create a request.