Team admins can use the dashboard to remove people from an Essentials team. When removing a user, you can transfer any Drive documents and files and calendar data they own to another user, like an admin or manager.
If you have a paid subscription: Before you remove users, make sure you understand how billing works: Essentials edition | Enterprise Essentials edition
What happens to a removed user's account and data
After you remove a user's account from your Essentials team, their account is converted to a consumer Google Account. If you don’t transfer ownership of a user's account data:
- Users continue to own their data, such as Google Drive files, and you can no longer manage it.
- Secondary calendars (any calendar in addition to a user’s main account calendar) are deleted.
A removed Essentials user can still:
- Join any video meetings they're invited to or meetings they previously created.
- Access files in shared drives and other Drive files shared directly with them (not through a group).
If you transfer the user's files to another user, those files will be shared directly with the removed user by default.
If you have a paid edition of Essentials, you can create a policy to prevent people outside your organization from accessing files. Learn more.
- Access their direct messages.
If you have a paid edition of Essentials, you can create a policy to prevent people outside your organization from chatting with users in your organization. Learn more.
- Access room tasks assigned to them in Google Chat.
Remove a user
- Open Drive and click Team dashboard in the bottom-left corner.
- On the left, click Users and scroll to the person.
- Click More
and select Remove person.
- Click Cancel invitation.
- (Optional) If you don't want to transfer the user's data:
- Select Don't transfer this person's data.
- Check the box to indicate you understand you'll no longer manage this user's data and that Google isn't obligated to delete it.
- Click Delete.
- (Optional) If you do want to transfer the user's data to another team member:
- Select Transfer this person's data.
- In the New owner's email box, enter team member's email.
- (Optional) To transfer files that aren't shared with anyone, check Include files not shared with anyone.
- Click Transfer and delete.
Note: After you remove a user, it might take a few hours for changes to take effect in their consumer account. For example, the user might not have access to their data immediately (if you let them keep their data).