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Migrating files from SharePoint Online using the new data migration service is currently in beta and subject to the Pre-General Availability Offerings Terms in the Google Workspace Service Specific Terms.
Use the new data migration service to migrate files from Microsoft SharePoint Online to your organization's Google Workspace account. Files are not deleted or modified, but not all features in SharePoint Online are supported. Review the following table for details.
Migrated features & data
| Feature in SharePoint Online | Feature in Google Workspace |
|---|---|
| Site collections |
Shared drives The entire site collection and the associated file and folder hierarchy gets migrated. |
| Nested sites | Shared drives or folders in shared drives |
| Document libraries | Folders |
| Folders | Folders |
| Files |
Files Files are migrated in their existing format. For example, a PDF migrates as a PDF. |
| OneNote notebooks | Folders |
|
Specific user & group permissions on SharePoint Online files, folders, and document libraries:
* Files and folders with Restricted permissions are not migrated. Learn more |
Specific user & group permissions on files in Drive:
|
|
Specific group permission levels on sites files:
|
Specific group permissions on folders within the target shared drives:
|
| Anyone links
An item in SharePoint Online can have multiple shareable Anyone links. |
Anyone with the link links
An item in Google Workspace can only have one shareable link labeled Anyone with the link. When multiple links to the same item are migrated, the service uses the most restrictive sharing setting. For example, if a SharePoint Online link is shared with Writer and Viewer permissions, the link will migrate to Google Workspace with Viewer permission. |
|
People in your organization links |
Domain-based link permission An item in Google Workspace can only have one shareable link labeled People in your organization. When multiple links to the same item are migrated, the service uses the most restrictive sharing setting. For example, if a SharePoint Online link is shared with Writer and Viewer permissions, the link will migrate to Google Workspace with Viewer permission. |
|
People you choose links |
Added as a direct user permission link with the highest role selected in case there are multiple links for a user or group. |
| Files shared with external users | Shared with the same external users in Google Workspace. External users get an email notification when new files or folders are shared with them. External users do not have to be included in the identity map. |
|
Document links inside documents |
Unchanged |
What's not migrated?
- SharePoint Online permissions on site folders.
- SharePoint Online lists and webpages.
- Files and folders with Blocked Download policies in SharePoint Online.
- Files and folders created by external users or an application.
- Versions of and metadata in files and folders that were last modified by external users.
- Previous versions of files—only the latest version of a file is migrated.
- Permissions for internal users and groups that aren’t present in your Identity map.
- SharePoint Online Personal Vault files.
- SharePoint Online Favorites.
- SharePoint Online folder shortcuts and colors.
- SharePoint Online document expiration dates.
Migrating to any Workspace user’s My Drive is not supported. The data migration tool does not support a one-to-many identity mapping.
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