You can control which AppSheet features your users can access. How you control access depends on your AppSheet edition.
AppSheet Enterprise Plus: Use governance policies
If you have AppSheet Enterprise Plus, you control access to features using AppSheet governance policies. This option gives you more granular governance compared to AppSheet Core.
You can configure policies that require user sign-in, manage access to external sources, restrict how apps can be shared, and more. For details, go to Define governance policies.
AppSheet Core: Use the security setting
Use the AppSheet Core security setting to disable the following features for all users in your organization that have AppSheet Core licenses:
- Sharing AppSheet apps and databases with external app users
- Connecting to external app data
- Automation emails to external recipients
- External integration through the app API
- Webhooks
The sharing with external app users restriction applies to the app itself and doesn’t necessarily restrict automation events that are triggered by changes made to external sources, for example, automations triggered by submissions to a Google Form by external users. It is always the app owner’s responsibility to ensure that external sources comply with their organizational rules and policies as well as the AppSheet terms of service.
The AppSheet Core security setting applies to all users of your verified domains associated with your Workspace account, including primary and secondary domains.
Turn the AppSheet Core security setting on or off
If your organization’s AppSheet Core licenses were assigned before July 2023, the default AppSheet Core security setting is Turn off (meaning, the setting is turned on for all users by default).
If your organization’s AppSheet Core licenses were assigned in July 2023 and after, the default AppSheet Core security is Turn on.
To turn the AppSheet Core security setting on or off:
- In the Admin console, go to Menu > Apps > Google Workspace.
- Select AppSheet Core license security settings.
- Select Turn on AppSheet Core security or Turn off AppSheet Core security.
Troubleshoot the AppSheet Core security setting
Review this information if your organization’s AppSheet Core app creators receive error messages related to the security setting:
- If the setting is turned on, you'll receive a
Workspace AppSheet Core security violation errorif you use any disabled features in your app. Remove the disabled features from your app or contact your Workspace administrator for more information and assistance. - If you get an
OutgoingEmailAllowListViolationserror in Audit History, there are two possible issues:- There is a restriction on the recipient list for outgoing mail.
- Sending email to external recipients is turned off by the security setting.
To address this issue, adjust the restricted recipient list or turn off the AppSheet Core Security setting. Users that can’t make these changes themselves should contact their Workspace Administrator for assistance.
